Sponsorship Terms & Conditions

Annual Conference 2024

All sponsors acknowledge that participation at LGFP conferences and events implies certain responsibilities. All details provided within the 2024 Sponsorship Prospectus are subject to change. Information contained within the 2024 Sponsorship Prospectus is provided in good faith, and it is expected that details will not change greatly between now and when the events commence, however this cannot be guaranteed. LGFP reserves the right to amend trade booth locations and allocations as well as all other aspects of the event including the program, speakers and times. Any sponsor likely to be impacted by any change will be kept informed.

1. By executing and returning the sponsorship application form, the supplier is making an offer to sponsor the LGFP event.

2. LGFP acceptance of the supplier’s offer will be communicated in writing and be subject to these terms and conditions (the “Sponsorship Agreement”).

3. Following acceptance of the supplier’s offer, LGFP will forward a tax invoice for the sponsorship package (the “Sponsorship Fee”). The Annual Conference Sponsorship Fee must be paid as follows – 50% deposit within 14 days; 50% balance by 31 August 2024. Offers received after 1 September 2024 must be paid in full.

4. LGFP may terminate the Sponsorship Agreement for convenience at any time and will return the paid Sponsorship Fee in such circumstances.

5. LGFP may immediately terminate a Sponsorship Agreement where:
a. payment has not been received within 14 days of the tax invoice date;
b. the supplier is in breach of the Sponsorship Agreement and such breach cannot be remedied;
c. the supplier is in breach of the Sponsorship Agreement and fails to remedy such breach within 14 days of notice by LGFP;
d. the supplier brings LGFP into disrepute; or
e. where the supplier ceases to trade.

6. The supplier may terminate the Sponsorship Agreement immediately by written notice where:
a. LGFP is in breach of the Sponsorship Agreement and such breach cannot be remedied;
b. LGFP is in breach of the Sponsorship Agreement and fails to remedy such breach within 14 days of notice by the supplier; or
c. Subject to clause 7 where LGFP ceases to trade.

7. Where the supplier terminates the Sponsorship Agreement for convenience, it will be entitled to the following refund:
a. Written notification received 91+ days prior to the event – 75% of the total sponsorship amount;
b. Written notification received 31 – 90 days prior to the event – 50% of the total sponsorship amount;
c. Written notification received 0 – 30 days prior to the event – 0% of the total sponsorship amount.

8. LGFP may at its discretion refund a higher proportion of the Sponsorship Fee where it is able to secure a replacement sponsor for the same sponsorship package.

9. The supplier is responsible for notifying LGFP of any change to participation or involvement.

10. Suppliers must meet all deadlines reasonably set by LGFP, the venue or its contractors (including, but not limited to, signage, registrations, etc).

11. Suppliers are required to follow all reasonable instructions provided by LGFP or the venue (including, but not limited to, workplace health and safety, insurance, noise restrictions, damages, cleaning, venue limitations, venue compliance elements as well as any actions that are considered contrary to standard professional ethics).

12. Attendance at the event is at the suppliers risk. LGFP accepts no liability whatsoever (other than as required at law) for any losses that the supplier may suffer.

13. Allocation of exhibition space at the annual conference is at the discretion of the Organising Committee and will take into account factors such as sponsorship levels, the spread of industries throughout the trade area, the order of which deposit payments are received etc. LGFP reserves the right to rearrange the floor plan without notice.

14. Both parties agree to indemnify the other party for any injuries (including death) and property damage caused or contributed to by a party or its employees, sub-contractors or agents.

15. All sponsor registrations must be completed online.

16. Trade display booths may only be represented by one single organisation. Any additional suppliers or joint venture partners must acquire a separate sponsorship package.

17. The supplier must have in place Public Liability insurance to a minimum of AUD$10 million. A copy of the certificate of currency must be provided to LGFP upon request.

18. LGFP agrees to comply with the Privacy Act 1988 (Cth) whether or not that legislation applies to it and will not collect, use, disclose any personal information provided under this Agreement without express consent from the data subjects concerned.

19. Should there be a requirement for an event to be rescheduled, LGFP will notify the supplier as soon as reasonably possible and endeavour to hold the equivalent event within the subsequent 12 month period (of the original event date). Any monies paid to LGFP under this Agreement will continue to be held by LGFP for allocation to the rescheduled event.

20. Should there be a circumstance where the event cannot be rescheduled within the subsequent 12 month period (of the original event date) it will be deemed to have been cancelled. LGFP will make a full refund of all monies paid under this Agreement in relation to a cancelled event.

21. LGFP is not liable for any expenses incurred by the supplier or any financial losses as a result of any event postponement (eg travel related expenses).

22. To the best of its knowledge, LGFP represents and warrants that in performing its obligations under this Agreement, LGFP has not engaged in Modern Slavery. ‘Modern Slavery’ means:
a. any conduct which involves any form of slavery, servitude, child labour, forced labour, human trafficking, debt bondage, slavery-like practices, forced marriage and deceptive recruiting for labour or services; and
b. any other exploitative conduct or practices resulting in or intended to result in any person being unable to refuse or leave work because of threats, violence, coercion, abuse of power or deception.


Last Updated 25/03/2024